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Elements and Performance Criteria

1. Identify and record system requirements
   • Prepare comprehensive specifications based on requirements of potential users that include system objectives, document specifications, and security and records requirements
   • Review features of any existing system and records to establish their suitability and usability
   • Establish recording processes according to accepted practice and in accordance with legislation and codes of practice
2. Evaluate alternative systems
   • Compare and measure features of various systems against user requirements to enable identification of alternative systems and solutions
   • Carry out cost–benefit analysis of alternative systems and solutions, and document recommendations
3. Evaluate acceptance test system
   • Test system in operational environment to ensure compliance with user requirements, company policy and guidelines, system specifications and relevant legislation or industry codes of practice
   • Obtain formal confirmation from all users on acceptability of new system or system changes against all criteria and system specifications
4. Prepare system documentation
   • Prepare system documentation thoroughly and accurately, using easily understood language and in clear format to support system implementation and training
   • Consult users to ensure clarity, accuracy, thoroughness and usability of system documentation
   • Make system documentation easily accessible, and constantly review and update to ensure currency and accuracy
5. Implement reporting systems and records
   • Carry out implementation in accordance with specified guidelines and timelines, and establish contingency plans to deal with any potential delays or problems
   • Establish effective training schedules and programs to support implementation
   • Transfer all data from existing to new or modified system and records without error or loss
   • Update systems and records regularly to identify ongoing benefits and threats to organisation
   • Maintain files within organisational and statutory requirements, and identify and remedy discrepancies
   • Ensure integrity of systems and records complies with organisational and statutory requirements
   • Monitor transactions to identify taxation and other liabilities
6. Monitor reporting systems
   • Analyse and account for transactions, and correctly relate to accounting period
   • Communicate and promote processes for recording and classifying transactions to support internal verification of records
   • Standardise sources of input data and documentation in structured formats to minimise errors
   • Maintain back-ups in accessible location to safeguard data in accordance with organisational and audit requirements
7. Review reporting procedures
   • Systematically check sources of input data and documentation records for accuracy and reliability
   • Establish reporting requirements and analyse regularly to identify variations and compliance with established processes for recording and classifying transactions
   • Maintain written reports, explanatory notes and financial results to support source documentation